Bulk Validation & Submission: Validate and Post Many Invoices at Once (FBR or PRA)

If you process dozens or hundreds of sales invoices each month, opening every draft one-by-one to validate and submit is slow. Wise Digital Invoice supports bulk validation and submission directly from the Invoices list—so finance teams can clear a backlog after import or month-end close without repeating the same clicks on every row.

The batch uses whichever digital invoicing provider the company is set to: FBR (federal) or PRA (Punjab eIMS). Same buttons, same list filters—different authority behind the scenes.

What you can do

On /invoices, two bulk-selection options appear above the table:

• Select All Draft and Failed Invoices—filters the list to draft and failed statuses, selects every matching invoice across all pagination pages, and shows a Validate Selected button when at least one unchecked invoice is eligible for validation.
• Select All Validated Invoices—filters to invoices that have already passed validation but are not yet submitted, selects them across all pages, and shows a Submit Selected button for one-shot posting to FBR or PRA.

You can uncheck individual rows before running an action. Selection is preserved as you move between pages, so you are not limited to the current screen.

Respects your list filters

Bulk selection applies only to invoices that match the active Search, Date From, Date To, and Customer filters on the Invoices page. For example, if you filter to one buyer for March, bulk validate will touch only that buyer's draft invoices in that date range—not every draft in the company.

Set your filters first (or adjust them before checking a bulk option), then use Select All Draft and Failed or Select All Validated. The list reloads with the same filters so what you see is what gets selected.

Credentials and safe processing

Bulk validate and submit require the company's digital invoicing credentials for its provider—the same rule as validating or submitting a single invoice from the invoice detail screen. For FBR that is your access token; for PRA it is your POS ID and token. If credentials are missing, the action buttons stay disabled and a link points you to credentials setup (labelled for FBR or PRA as appropriate).

When you confirm a bulk action, buttons disable immediately (showing Validating… or Submitting…) to prevent double-clicks, matching the behaviour on the individual invoice view. Each invoice is claimed atomically before calling the authority, so duplicate submissions from stale tabs are avoided.

Clear batch summaries

After a bulk run completes, you return to the Invoices list with a summary message—for example, how many invoices validated successfully versus how many failed, or how many submitted versus how many failed (submit messages name the provider, FBR or PRA). Fix any failures from the list (edit, re-validate, or retry submit) using the same per-invoice tools you already rely on.

Typical workflows

• After .xlsm import—import drafts from the FBR or PRA Sales_Invoice_Template, filter by date or customer, bulk validate, then bulk submit validated rows.
• Month-end catch-up—filter to the closing period, select all draft/failed, validate in one batch, then submit all validated invoices.
• Single customer run—pick one customer in the filter dropdown, bulk validate their queue, submit when green.

How this fits the rest of the product

Bulk actions complement—not replace—single-invoice validate and submit on the invoice detail page, plus FBR Sales_Invoice_Template import, PRA digital invoicing, FBR API integration, and FBR error reference when a federal batch item fails. New teams can practice in sandbox via the 7-day free trial before turning on production credentials.

Behaviour described here reflects bulk validate and submit on the Invoices list in Wise Digital Invoice, including filter-scoped selection, provider credential checks (FBR or PRA), and batch result summaries.